Stop Printing to Sign. The Legally Binding Digital Signature for Zambia.

Secure, compliant, and integrated. Repro brings you VIDsigner, the advanced electronic signature solution that lets you sign contracts, delivery notes, and HR forms directly from your device, anywhere in Zambia.

Yes, It Is 100% Legal in Zambia.

Don't let outdated myths slow you down. VIDsigner is fully compliant with Zambia's Electronic Communications and Transactions Act No. 4 of 2021. [Read the Act]

Authority

The Act explicitly states that a signature cannot be denied legal effect solely because it is in electronic form. VIDsigner meets all requirements for an Advanced Electronic Signature under Zambian law.

Security

Paper signatures can be forged. VIDsigner captures forensic evidence, including biometrics (pressure & speed), GPS location, and time-stamps, making your digital documents often more legally defensible than ink on paper.

Sign Any Document, Anywhere, in 3 Steps

You don't need complex software or a degree in IT. If you can send an email, you can send a legally binding contract.

1. Send

Upload a PDF to the secure web portal or send it directly from the tools you already use (like Outlook or Word). Enter the signer's email or phone number and hit send.

Step 01

2. Sign

The recipient gets a secure link via email or SMS. They verify their identity with a One-Time Password (OTP) and sign instantly on their phone, tablet, or laptop. No app download required.

Step 02

3. Automatic Proof

Once signed, both you and the recipient receive the final PDF. It comes with a Forensic Audit Report attached, proving exactly who signed, when, and where.

Step 03

Choose the Right Signature for the Job

One platform, three ways to sign. Whether you are hiring remotely, delivering goods, or approving bulk orders, we have a specialized workflow for you.

VIDsigner Remote

Best For:

Hiring candidates in other towns or closing sales deals instantly.

How it Works:

Send a contract via email. The recipient signs on their smartphone using a secure OTP code. No app required.

Watch how to sign on a smartphone in 60 seconds.

VIDsigner Bio

Best For:

Face-to-face delivery notes, patient consent forms, and counter service.

How it Works:

Hand the client a tablet. They sign with a stylus. The system records biometric pressure and speed, creating forensic evidence safer than paper.

See how biometric data secures face-to-face signing.

VIDsigner Centralized

Best For:

Directors and CFOs who need to approve 50+ documents at once.

How it Works:

Access a secure portal from anywhere. Select 10, 20, or 100 pending Purchase Orders and sign them all with a single click and one OTP code.

Watch how to batch-sign documents in seconds.

Connects With the Tools You Already Use

VIDsigner is designed to fit your business, not the other way around. Use it as a standalone portal or integrate it directly into your favorite apps.

The Complete Ecosystem

Pre-Built Connectors: “We have 150+ pre-built connectors for major ERPs, CRMs, and HR systems. No coding required.”
Standalone Portal: “Don’t have a big system? No problem. Use our secure web portal to upload and send documents instantly from any browser.”
Developer Friendly: “Have a custom internal system? Our robust API allows your IT team to build signature workflows directly into your own apps.”

Common Questions About Digital Signatures in Zambia

Do I need to buy special tablets for this to work?

It depends on your workflow.

For Remote Signing (HR contracts, Sales): No. The signer can use any smartphone, tablet, or computer. They sign with their finger or mouse.
For Face-to-Face Signing (Delivery, Medical): Yes. To capture forensic-grade biometric data (pressure and speed), we recommend using a tablet with a calibrated stylus (like a Samsung Galaxy Tab or iPad). We can supply these as part of the solution.

Does the person signing need to download an app?

No. This is a key feature. Your clients or new hires do not need to download anything or create an account. They simply receive a secure link via email or SMS, type in the OTP code, and sign. It takes less than 60 seconds.

Is this really legal in Zambia?

Yes. VIDsigner is fully compliant with Zambia’s Electronic Communications and Transactions Act No. 4 of 2021. Because our biometric signatures capture forensic data (speed, pressure, inclination), they are often capable of providing stronger evidence in court than a standard wet-ink signature on paper.

Can I use this if I don't have DocuWare?

Absolutely. While VIDsigner integrates perfectly with DocuWare, it also works as a standalone portal. You can upload a PDF directly from your desktop, add signature fields, and send it out immediately. It also integrates with Outlook, Salesforce, and SAP.

How do I know the right person signed it?

We use Two-Factor Authentication.

Remote: We validate the signer’s identity by sending a One-Time Password (OTP) to their personal mobile number.
Biometric: The tablet records the unique “rhythm and pressure” of their handwriting, creating a digital fingerprint that a forensic expert can verify.

Still have any questions?

We’re here to ensure a seamless experience for your business. If you still have questions, our dedicated support team is ready to assist you with expert guidance and prompt solutions.

Ready to Digitise Your Last Analog Step?

Join the forward-thinking Zambian businesses who are signing contracts in minutes, not days. Stop letting paper slow you down.