CONTRACTOR CAMPAIGN
Can your firm produce complete documentation on demand, in front of a mining house auditor?
Most contractors have the records. They just cannot find them when it matters.
repro.co.zm/audit-readiness
THE STAKES
The audit that decides your next contract
Tier-one mining houses run formal vendor qualification audits before every contract renewal. For a contractor, incomplete or disorganised documentation means a failed audit and a lost contract.
HSE records
Health, safety, and environmental compliance records for every worker and site activity.
Safety induction files
Site induction certificates, first-aid records, and competency cards for all personnel.
Equipment records
Equipment lists with serial numbers, maintenance histories, and inspection certificates.
Professional accreditations
Company licences, industry memberships, and professional certifications relevant to your scope of work.
Company documentation
Detailed company structure, ownership records, proof of prior business, and financial standing documentation.
Subcontractor documentation
Flow-down compliance records and certifications for every subcontractor operating under your contracts.
Employee qualifications
Individual training records, operator licences, and certification records for all employees.
Expiry management
Some certificates expire every six months. Others every year. Unmanaged expiry dates are the most common cause of audit failures.
HOW REPRO SOLVES IT
From scattered paper to audit-ready in one governed system
We give contractors a live system that tracks every document across their workforce and fleet, flags expiries before they become audit failures, and produces a complete compliance file on demand when the auditor arrives.
Capture
Every record digitised at production speed using Ricoh fi-Series scanning hardware. Mixed media including rigid ID cards, thermal receipts, and multi-part forms handled in a single pass.
Index
Each document automatically classified by type, date, employee name, and equipment reference. No manual filing.
Govern
Retention rules, role-based access controls, and full audit trails applied automatically. Data Protection Act requirements satisfied at the same time.
Retrieve
Any authorised person produces twelve months of records in seconds from any device, with a complete trace of who accessed what and when.
WHY REPRO
The partner the region trusts
- Ricoh International Partner of the Year for Process Automation 2025–2026
- DocuWare Gold Partner
- Thirty years serving the Zambian market
- Active deployments in Copperbelt mining operations
- Featured in Copperbelt Katanga Mining Magazine
- Managed print partner to FQM Trident at Kalumbila Mine, one of Zambia's largest copper producers.
Two of the world’s leading information management vendors, and thirty years of work in this market, have independently arrived at the same conclusion. Repro is the partner this region trusts to deliver digital transformation that actually lands.
Ten free Audit Readiness assessments. Mining contractors only. This quarter.
The next two quarters are the most consequential window of contract renewals the mining services market has seen in three years. We are releasing ten free on-site Audit Readiness assessments to qualifying contractors during this window.
- A fifteen-minute scoping call with a Repro consultant to confirm fit.
- A mutual NDA signed before any site visit.
- A ninety-minute on-site review of your documentation against typical tier-one audit standards.
- A written readiness score and a mapped list of gaps, delivered within five working days.
No presentation. No sales pitch. A real diagnostic you can act on, whether or not you work with Repro afterwards.
Apply for your free assessment
PROVEN IN ZAMBIAN MINING
What a tier-one mine says about working with Repro.
“The enhanced print capabilities and managed services from Repro and Ricoh help to keep operations running smoothly at the Kalumbila Mine. The attitude and level of service from the Repro team has been outstanding.”
Grant Southey, Head of IT, FQM Trident Limited.
Source: Published Ricoh customer case study, FQM Trident Limited.
If your compliance documentation is scattered across filing cabinets, shared drives, and people’s memories, the first step to fixing it takes fifteen minutes.
